Parish Council Meetings
The Council holds six regular meetings a year including the Annual Meeting in May.
All meetings are held in Swafield Village Hall and start at 7 pm, they are open to the public and there will be an opportunity to make comments to the Council on agenda items
DUE TO THE CORONAVIRUS PANDEMIC - MEETINGS
WILL BE HELD VIA ZOOM - please contact the Clerk
Parish Council meeting dates for 2020
Tuesday 21st January
Tuesday 10th March (and Annual Parish Meeting)
Tuesday 12th May (Annual Meeting of the Council) -THIS MEETING HAS BEEN CANCELLED
Tuesday 14th July - Agenda published and via Zoom
Tuesday 15th September
Tuesday 17th November
Public notice will be given of any change of date. Council may also call extra ordinary meetings to deal with urgent business.
The agenda for a meeting will be published at least three clear days before the meeting.
Annual Parish Meeting
The annual meeting of the parish is held between 1st March and 1st June and is open to the public. All registered electors of the parish have a right to discuss matters affecting the parish and to pass resolutions about them.
This is not at Council meeting, it is a meeting where the Council reports to its electorate, the residents, on what it has done in the preceding year. Although an agenda is published any matter can be raised without prior notice.
Come along and have your say on issues important to you regarding the running and future of your village or ask for an item to be added to the agenda by contacting the chairman or the clerk.
The Role of the Clerk
The Clerk is the ‘Proper Officer’ of the Council who is responsible for the smooth running of the Council’s business. He/she is the first point of contact for the Council and all correspondence comes to the Clerk.
Responsibility for implementing the decisions of the Council rests with the Clerk along with giving professional guidance where necessary whilst remaining neutral and discrete. The Clerk is also responsible for financial management.
The Clerk prepares, circulates and displays agendas in public places. She/he signs notices and summonses with a list of business to be transacted but does not have the power to fix the meetings of the Council. The Clerk is required to attend meetings, take minutes, keep Council minutes in a book and hold other documents.
A member of the Council may be appointed as Clerk without remuneration but nowadays it is more usual to appoint someone who is not a councillor to be paid for the work they undertake.